• Job Locations US-NC-Madison
    Staff Req. #
    HDQ 19-017
    # of Openings
  • Position Summary

    Position Summary:


    Maintain and manage the duties of the accounts payable department, including but not limited to working with departments within the organization, plant locations and vendor base.

    Primary Responsibilities

    Primary Responsibilities:


    (*Essential Functions) include the following. Other duties may be assigned as applicable.


    • Manage 3 – 6 employees. 
    • Plans, organizes, directs, and controls transaction processing for all accounts payable for the organization.
    • Process check runs for all locations, that includes but not limited to sending the required files to the bank and managing company disbursements.  This process also includes approval and generation of manual checks as necessary.
    • Analyzes workflow and assignments to ensure operations run efficiently.  
    • Maintain and manage all “special handling” vendors (e.g. non-standard payment terms, wires) and ensure these vendors are paid according to agree upon terms.
    • Administration of banking system in coordination with treasury, that includes but is not limited to positive pay, stop payment, void checks.
    • Coordinate with tax department on certain assignments such as escheat issues, 1099 reporting, and audit requests as applicable. 
    • Mediate vendors & internal employees on exception invoices (e.g. pricing/receipt discrepancies, invalid purchase orders, payment terms).
    • Assist with month end close process as necessary, ensuring that unposted invoices are communicated to the proper individuals across all locations for accrual purposes.
    • Monitor all one-time vendor account usage and ensure proper approvals are obtained.
    • Communicate with vendors to gauge their needs, solicit feedback on service levels, and implement solutions to address issues as necessary.
    • Provides leadership, guidance, and mentoring to the accounts payable team within the latitude of established company policies.
    • Recommend changes to policies and establishes procedures as necessary.
    • Develop and administer schedules and performance requirements, including metrics to measure department performance against goals.
    • Frequently interact with other departments, vendors, and/or functional peer groups, involving matters between functional areas, divisions or business units and customers.


      Supervisory Responsibilities:                        

      • Directly manage 3-6 employees in the accounts payable department.  Carry out management responsibilities in accordance with the organization's policies and applicable laws.  Responsibilities include but are not limited to interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

      NOTE:  This list presents only the principal duties of the position and is not intended to be comprehensive. Other duties and responsibilities may be assigned as dictated by the business needs and conditions.  As an essential function of the job, good attendance is required

    Skills and Education Required

    Skills and Education Required:    

    • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 
    • The requirements listed below are representative of the knowledge, skill, and/or ability required. 
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  


    • Bachelor's degree (B.S.) from four-year college or university preferred
    • 8 – 10 years related experience and/or training in automated accounts payable environment
    • Or equivalent combination of education and experience.


    Language Skills:                        

    • Ability to read and interpret documents such as invoices, contracts, and purchase orders.
    • Ability to develop routine reports and correspondence.  
    • Ability to speak effectively before groups of customers and employees of the organization.


    Mathematical Skills:                        

    • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  
    • Ability to apply concepts of basic algebra and geometry.


    Reasoning Ability:


    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
    • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


    Computer Skills:                       

    To perform this job successfully, an individual should have knowledge of:

    • SAP
    • Microsoft Excel
    • Microsoft Outlook
    • Microsoft Word
    • Experience in an automated accounts payable software environment required 
    • Read Soft preferred

    Other Skills and Abilities:                       

    • Able to operate in an automated accounts payable software environment.
    • Able to receive assignments in the form of objectives and determine how to use resources to meet schedules and goals.
    • Able to lead a cooperative effort among members of a project team
    • Able to work on issues of diverse scope where analysis of situation or data requires evaluation of a variety of factors, including but not limited to an understanding of current business trends.
    • Able to follow processes and operational policies in selecting methods and techniques for obtaining solutions. 
    • Strong focus on meeting deadlines.
    • Able to handle confidential information appropriately.
    • Able to handle multiple situations between company personnel and vendors.
    • Able to ensure company employees follow proper accounting procedures.


    Other Qualifications:                        

    • Ability to pay vendors on timely basis and while considering the needs and cash flow of the organization.
    • Ability to maintain and manage a subset of vendors along with managerial duties. 



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